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Buying guide

A3 or A4 multifunction printer? How to choose for a UAE office

The first decision when buying an office printer is often the size class: a compact A4 multifunction printer (MFP) that sits on a desk or a small stand, or a floor-standing A3 machine of the kind most people still call a copier. The names refer to the largest paper each one prints, but paper size is rarely the only difference. This guide sets out what changes between the two, using one Ricoh model from each class as the example.

The short version: if you never print A3 and print a moderate volume, an A4 MFP is usually enough and costs less to buy. Choose A3 when you need A3 or larger output, heavy paper, high paper capacity, fast batch scanning or finishing such as booklets and stapling.

The two examples

The Ricoh IM C320F is an A4 colour MFP that prints, copies, scans and faxes. The Ricoh IM C3010 is an A3 colour MFP at a similar print speed. Putting them side by side shows what the size class really changes.

Ricoh IM C320F A4 colour multifunction printer
Ricoh IM C320F: an A4 colour MFP. Ricoh lists its dimensions as 410 × 429 × 483 mm and its weight as 29.9 kg.
Ricoh published figureIM C320F (A4)IM C3010 (A3)
Print speed32 ppm (16 ppm double-sided)30 ppm
Largest paperUp to legal (8.5 × 14 in) from the optional tray and bypass; A4 from the standard trayA3 and 12 × 18 in; banner sheets up to 1,260 mm long from the bypass
Paper weight60–200 g/m²52–300 g/m² (bypass)
Paper input, standard / maximum300 / 800 sheets1,200 / 4,700 sheets
Document feeder50 sheets220 sheets, single-pass
Scan speed30 ipm single-sided, 60 ipm double-sided150 ipm single-sided, 300 ipm double-sided
FinishingNot listedOptional finishers with stapling, punching and booklet making
Storage64 GB eMMC; 256 GB SSD optional256 GB SSD
Toner yield, black / each colour16,000 / 10,000 pages (ISO/IEC 19798)31,000 / 19,000 prints (5% coverage, 3 pages per job)
Size and weight410 × 429 × 483 mm, 29.9 kg587 × 701 × 963 mm, 99.3 kg

What the comparison tells you

Print speed is almost the same

At 32 and 30 pages per minute, these two print at nearly the same rate. Choosing A3 does not automatically mean faster printing; it means a bigger, more capable machine around the same print engine speed. Faster A3 models exist (our IM C range comparison runs up to 70 ppm), but speed is a separate decision from size.

Paper is where the difference starts

The A3 machine takes A3 and 12 × 18 inch sheets, card up to 300 g/m² and long banner sheets from the bypass. The A4 machine stops at legal size and 200 g/m². If you print A3 drawings, posters, spreadsheets or presentation covers, the decision is already made.

Paper capacity decides how often someone refills it

The IM C320F holds 300 sheets as standard and 800 at most. The IM C3010 holds 1,200 as standard and up to 4,700 with options. In a busy office the smaller machine needs refilling much more often, and running out of paper mid-job interrupts people more than a slightly slower print does.

Scanning is the hidden difference

Many offices now scan more than they copy. The A3 machine's single-pass feeder scans both sides at once, at up to 300 images per minute, from a 220-sheet stack. The A4 machine scans at 60 images per minute double-sided from a 50-sheet stack. If your team scans invoices and contracts every day, this matters more than print speed. For dedicated high-volume scanning, see our fi scanner guide.

Ricoh IM C3510 A3 colour multifunction printer with finisher and extra paper trays
An A3 MFP with finishing: Ricoh IM C3510 shown with a finisher and extra paper trays. Ricoh lists optional finishers for the IM C3010 and IM C3510 with stapling, punching and booklet making.

Finishing only comes with the bigger class

Stapled sets, hole-punched reports and saddle-stitched booklets need a finisher. Ricoh lists several for the IM C3010, including a booklet finisher. If your office produces bound proposals or training packs in-house, A3 is the class to look at.

Running cost: compare yields carefully

The A3 machine's toner cartridges last about twice as long on paper, but notice that Ricoh measures the two on different bases: ISO/IEC 19798 for the IM C320F and 5% coverage at three pages per job for the IM C3010. The figures are not directly comparable. Our toner yield guide explains why, and how to work out a fair cost per page.

Space and power

The A4 model fits on a desk or cabinet; the A3 model needs floor space and weighs about 100 kg. Measure where the machine will go, including room for the paper drawers and finisher to open.

A simple way to decide

  • Choose A4 for a small team or branch office, mostly A4 printing, light scanning and limited space.
  • Choose A3 for a shared departmental machine, any A3 or heavy-paper printing, daily batch scanning, booklets or stapled sets, or when you want one machine to serve a whole floor.
  • Consider both: an A3 machine as the shared hub and A4 MFPs for teams who print confidential documents at their own desks.

Browse our A4 colour printers and A3 colour copiers, or send us a rough monthly page count and we will suggest a configuration.

Sources

Specifications are as published by Ricoh Canada on the spec sheets above, checked on 27 October 2026. Those sheets describe North American models; power supply, standard options and some figures can differ for machines supplied to the Middle East, and Ricoh may change specifications without notice. Confirm the figures for your exact configuration before you buy. Product photos are Ricoh's and may show optional equipment.

Questions

Frequently asked

What is the difference between an A3 and an A4 printer?

The name gives the largest paper size, but A3 machines usually also take heavier paper, hold much more paper, scan faster from a larger feeder and support finishers for stapling and booklets. A4 machines are smaller and cheaper to buy.

Is an A3 copier faster than an A4 printer?

Not necessarily. Ricoh rates the A4 IM C320F at 32 ppm and the A3 IM C3010 at 30 ppm. Speed and paper size are separate choices.

Can an A4 multifunction printer print A3?

No. An A4 MFP such as the Ricoh IM C320F prints up to legal size. If you need A3 output, you need an A3 machine.

Which is cheaper to run, A3 or A4?

It depends on your volume and the toner prices you are quoted. Compare the cost per page using yields measured on the same basis; Ricoh publishes some yields under ISO/IEC 19798 and others at 5% coverage, and those are not directly comparable.

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Want this applied to your own setup?

We are an authorized Ricoh distributor holding stock at Jebel Ali, supporting installations across the UAE and exporting into the wider region. Tell us your volumes and we will tell you what fits.

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